Our small business bookkeeping service was born out of meeting with business owners and entrepreneurs who were losing precious time and revenue stressing about their money. We help owners and leaders, like yourself, focus on growing your business. Our service gives you the tools to understand your money and be able to make clear, strategic decisions for growth.
We use Quickbooks Online and cloud-based filing. Drag and drop your files and access your information from anywhere.
Pay a set fee per month, via easy recurring payments, rather than worrying about being hit with a big bill.
We give you the tools & support to become a steward for your business and make smart, informed decisions.
Financial Software Set Up + Audits
Starting from scratch? We will set up Quickbooks for your business and create a system for weekly account updates and monthly reconciliation & review of your accounts. If you’ve had a system, we’ll audit your books to ensure you’ve got the best set up for your business.
Reconciliation of all of your bank, merchant accounts, and credit cards, organized using a cloud-based filing system for statements, invoices, & digitized receipts.
Your dedicated bookkeeper is always available to answer questions, and we offer quarterly close out and review meetings to review your books, see where you’re at, and plan the future. Our team works remotely and we regularly use video calls to be able to meet “in person.”
Track your financial performance with monthly Profit & Loss and Balance Sheet reports. Understand your revenue and expenses, to better plan for future growth.
Want to learn more? Tell us a bit about yourself and schedule a phone call.
- Quarterly sales tax planning, organizing, and filing
- Year-End 1099 Creation
- Recommendations for payroll services, benefits providers, human resource services, accountants, attorneys, and more
- Bookkeeping integration with Shopify, Square, or other Merchant Accounts
We Believe In:
There shouldn’t be anything mystical or secret about your money. We want you to see our work and have access to all the information we do. It’s your business, after all.
You shouldn’t live in a cloud of confusion about how your money and your operations relate. We’re always a phone call away and happy to break it down.
One of the most powerful benefits of having clean books and accurate reports is that you can start to plan for the future, in a smart strategic way.
I own a boutique photography studio and want to run my business as effectively and efficiently as possible. This means outsourcing what I can’t or won’t do. For me, this is the bookkeeping. Enter Elysian Fields. They takes care of the things that send me into a tizzy – sales, expenses, taxes. [They are] reliable, thorough, responsive, patient, organized, personable, and more useful than just balancing the books.
They love working with small businesses and actually spend time helping you organize your numbers, process, and thoughts… They charges monthly, not hourly, so I always feel like I can call or email without racking up a bill. I am one of [EF’s] smallest clients and feel like I get fantastic customer service.
Basically, I just really, really trust [Elysian Fields] and that’s after going through 4 CPAs, 1 financial advisor, and 2 bookkeepers in the last 5 years. When you’re having someone deal with something as personal as your very own business, you understand how important it is to truly trust the guy who manages the numbers.
-Lindsay Docherty, Owner Lindsay Docherty Photography
How it works:
You’ll either drop your account statements (bank, credit cards) into your filing system, or we’ll help you sync your accounts to Quickbooks Online.
Your dedicated bookkeeping associate will take care of all the day-to-day reconciliations for you. Have a question? They’re an email away.
Once a month, we’ll send you a list of transactions that we might need a bit of your help categorizing.
Then we’ll send you your customized profit and loss and balance sheets and you will pat yourself on the back for feeling in control of your business.
Who we serve:
Our services are billed as a flat, monthly fee based on the size and complexity of your business.
We work with solo-entrepreneurs with a single bank account and credit card, growing businesses with payroll, merchant accounts, and inventory, up to complex companies in need of a dedicated weekly bookkeeping, without the hassle of hiring, training, and supervising yourself.
Base monthly fee for solo-entrepreneurs is $200; $350 and up for Small Businesses.
I came to Elysian Fields hoping that they could help Jade Tree reorganize our financial structure and they did just that, as expected–and even better! We now have better financial organization, integration of our management structure in the office that did not exist before due to missing procedures that Elysian Fields helped set up, and overall advice that helped get the company back on track.
It has been nothing short of a pleasure to work with Elysian Fields.
– Darren Walters, Co-Owner Jade Tree Records
Are you accountants? Can you file my taxes?
Bookkeeping and accounting are two different, yet crucial pieces of your businesses financial support: A good accountant will take the data and information that your bookkeeper compiles to file your taxes and support your business with a tax strategy. As bookkeepers, we will work seamlessly with your accountant, and can make recommendations for an excellent accountant if you need one. Our bookkeeping clients find that they pay their accountants less per year, and their tax filing process is much less stressful. We’ve helped multiple clients file without extensions for the first time in years. However, we do file sales tax for clients.
What about pay my bills, cut checks, and call in my payroll?
Our bookkeeping services includes all the organizational and reporting aspects of bookkeeping; because we are an outsourced provider we keep a clean distinction between keeping your books and interacting with your money. As a business owner we think it crucial for you and your employees to handle the functions of your business that involved making decisions about your financials and money. We can chat about the systems we help owners set up to ensure we work together seamlessly and with ease.
I’ve let my books fall by the wayside, can you catch up my books?
Yep! If you need your books caught up, we can create a customized quote for getting you caught up.
What about setting up new systems?
As part of your subscription we will customize your chart of accounts and set up a cloud-based filing system for you. We often work with clients to customize reports as well. We do offer a limited number of “set up only” projects per quarter, without continuing bookkeeping service. Inquire for availability.
I want to do my own bookkeeping, can you teach me how?
Sorry, we don’t provide tutoring. We’ve found that if you have the money to pay us to teach you bookkeeping, you’re better off outsourcing anyway.
Do I need to sign a contract? What if I want to take my books back in house after working with you?
Our service terms are month-to-month. Give us a month’s notice, and we’re happy to help you transition smoothly. Because we believe in leaving our campsites cleaner than we found them, we do not provide refunds once the month of service is paid for; we will close out the month we were in, and ensure an easy handoff.
My business isn’t located in Philadelphia, can you still keep my books?
Yup! We work remotely with all of our clients, and can conduct meetings over phone and video calls. As long as you have internet, you can work from your snowsuit in Antarctica and we can still keep your books.